Focus on Employees

Coordinators Check List for Physical Activity Classes

Two check-lists have been created for coordinators to use when planning seminars and lectures or physical activity classes. Below is a good checklist to use when planning for physical activity classes — or you can download a print version of the checklist.

Determine what classes employees want

Ensure all participants know that their attendance is on their “own time”.

Put together a schedule taking into account requirements of employees and what the contractor can accommodate. Work with your contractor on the details of the classes (how often, what days of the week, what times, how many people can be accommodated in each class, etc.)

Announce the class at least 2 weeks prior to start date. Use emails and flyers to advertise your class and help boost attendance. Be sure to state by which date staff should respond.

Determine how you will handle sign-ups (first-come, first-served, lottery, etc.) Put it in writing and distribute to everyone so there are no misunderstandings.

Plan the entire year so that all get an opportunity to participate and know what is planned. Include such items as handling no-shows, space available accommodations, etc.

Distribute a copy of the Risk, Waiver of Liability Form to every person who has signed up for the class. Make sure that everyone realizes they must read, acknowledge and sign this form prior to beginning any instruction or training. All signed forms must be sent to King County Risk Management at YES-ES-0410.

Before the last day of class, make copies of the evaluation form (one for everyone attending the class).

On the last day of class, before instructor begins, hand out the class evaluation (with pencils) and ask everyone to complete the form and turn them in to you.

Tabulate the results of the evaluations. Share the results with your participants, your managers, the vendor, and email them to HWFI.